Varuna Rescheduling and Cancellation Policy

Varuna relies on the funding for fellowships and residency fees paid by alumni to cover the cost of housekeeping, catering and administration services. If writers need to cancel or reschedule their residency booking, Varuna staff work to fill the vacancy so that we do not operate at a loss.

We understand that many things can crop up in a life that would prevent one from attending a residency. As part of the organisational administration for residency bookings, Varuna rigorously keeps a cancellation list and waitlist to call on when a vacancy arises.

Please read through Varuna’s cancellation and rescheduling policy (detailed below) that explains the procedures we follow in these instances.

What happens if I need to cancel or reschedule my residency?

Alumni: If you cancel your residency with more than a month's notice and we are not able to fill the vacancy, you will forfeit your 50 per cent deposit. It is likely that we would be able to fill a vacancy with this much notice, however.

If you cancel your residency with less than a month’s notice, including up to one or two weeks before your start date, and we are not able to fill the vacancy, you are required to pay the full residency amount.

If you cancel your residency at any time and we are able to fill the vacancy, we will reimburse the amount you have paid, less a $50 administration fee.

Residential Fellowships: If you cancel your residency with more than a month's notice, you will be able to reschedule within the period of the fellowship program - usually the calendar year in which it was awarded.

If you cancel your residency with less than a month’s notice, and we are not able to fill the vacancy, you will unfortunately have to forfeit the fellowship.

Please email varuna@varuna.com.au or call 02 4782 5674 to discuss the circumstances of your cancellation or rescheduling needs.